A Guide to Tracking Your FSSAI Registration Status Easily

For any food business in India, be it a bustling restaurant, a home-based bakery, a large-scale manufacturing unit, or even a small tea stall, obtaining FSSAI registration or a license is not just a formality – it's a legal mandate and a cornerstone of consumer trust. The Food Safety and Standards Authority of India (FSSAI) plays a pivotal role in ensuring the safety and quality of food products consumed across the nation.

Once you've diligently submitted your application for FSSAI registration, the waiting game can be a bit nerve-wracking. You might be wondering about its progress, when you can expect approval, or if there are any issues that need your attention. Fortunately, tracking your FSSAI registration status has been made incredibly simple through the official online portal.

This comprehensive guide will walk you through the entire process of checking your FSSAI application status online, understanding different application statuses, and what to do if you encounter any roadblocks. So, let's dive in and ensure your food business is on the fast track to compliance!

Why is FSSAI Registration Crucial for Your Food Business?

Before we delve into tracking, it's essential to reiterate the paramount importance of FSSAI registration. It's not just about avoiding penalties; it's about building a robust and trustworthy food business.

• Legal Compliance: The Food Safety and Standards Act, 2006, makes it mandatory for all Food Business Operators (FBOs) to obtain an FSSAI license or registration. Operating without one can lead to hefty fines (up to ₹5 lakh) and even imprisonment.

• Consumer Trust and Brand Reputation: In today's informed market, consumers are increasingly conscious of food safety. Displaying the FSSAI logo on your products or premises instantly builds credibility and assures customers of your commitment to hygiene and quality. This significantly enhances your brand reputation and gives you a competitive edge.

• Ensuring Food Safety and Quality: FSSAI registration requires adherence to strict food safety standards, including proper handling, storage, and manufacturing practices. This not only safeguards consumers from foodborne illnesses but also promotes high-quality food products.

• Business Expansion and Growth: An FSSAI license is often a prerequisite for expanding your business, accessing larger retail networks, and even exploring export opportunities. It opens doors to new markets and investor confidence.

• Guidance and Support: FSSAI provides guidelines, training, and resources to FBOs, helping them maintain compliance and improve their food safety practices.

  
  

The FoSCoS Portal: Your Gateway to FSSAI Application Tracking

The FSSAI has streamlined its licensing and registration processes through the Food Safety Compliance System (FoSCoS) portal. This online platform is your primary resource for everything related to FSSAI applications, including checking your FSSAI registration status.

Here's how to access and navigate the FoSCoS portal:

1. Visit the Official FoSCoS Website: Open your web browser and go to the official FoSCoS portal: https://foscos.fssai.gov.in/

2. Locate the "Track Application" Tab: On the FoSCoS homepage, you'll find various options. Look for the "Track Application" tab, which is usually prominently displayed as the first option. Click on it to proceed.

3. Enter Your Application Reference Number (ARN) and Captcha: This is the most crucial step. You will be prompted to enter two essential details:

   • Application Reference Number (ARN): This is a unique 17-digit number assigned to your application upon successful submission. You would have received this number via email or on the acknowledgement receipt after submitting your FSSAI registration application. Ensure you enter this number accurately. Even a small typo can result in a "no record found" message.

   • Captcha Code: For security purposes, you will need to accurately enter the characters displayed in the captcha image.

4. Click "Submit": After entering both the ARN and the captcha, click the "Submit" button.

5. View Your Application Status: The system will then retrieve and display the current FSSAI registration status of your application. You will typically see details such as:

   • Application reference number

   • Name and address of the company

   • State

   • Type of application (Registration or License)

   • Current application status

     
     

Understanding Different FSSAI Application Statuses

When you check your FSSAI registration status, you might encounter various terms. Understanding what each status signifies is vital for knowing the next steps. Here's a breakdown of common FSSAI application statuses:

• Submitted: Your application has been successfully received by the FSSAI and is awaiting processing. No action is typically required from your side at this stage.

• Under Scrutiny/Under Process: The FSSAI authorities are currently reviewing your documents and information. This is a common status, and it means your application is actively being processed.

• Application Reverted to FBO: This is an important status that requires your immediate attention. It means the FSSAI authorities have found some discrepancies or require additional information/clarification from you. You will usually receive an email detailing the specific reasons for the reversion and instructions on how to respond. It is crucial to address these issues within 30 days to avoid rejection. Log in to your FoSCoS account using your reference number or email ID to make the necessary changes and resubmit the application.

• Inspection Scheduled/Under Inspection: If your application requires a physical inspection of your premises (often for State or Central licenses), this status indicates that an inspection has been scheduled or is currently underway. An FSSAI officer will visit your establishment to assess compliance with food safety regulations.

• Approved: Congratulations! Your application has been approved. This means your FSSAI registration or license will be issued shortly.

• Issued/Certificate Generated: Your FSSAI registration certificate or license has been issued and is available for download from the FoSCoS portal.

• Rejected: Unfortunately, your application has been rejected. This typically happens due to incomplete information, failure to respond to a reversion within the stipulated time, or not meeting the eligibility criteria. The rejection reason will usually be provided. You can reapply after addressing the reasons for rejection.

• Query Raised: Similar to "Application Reverted," this means the FSSAI has a specific question or needs a particular document. Respond promptly through the portal.

• Licence/Registration Certificate Sent for Printing: Your certificate is being prepared for final issuance.

• FBO Response Received: You have successfully submitted your response to a query or reversion. The application is now back with the FSSAI for further processing.

  
  

What to Do If Your Application is Delayed or Stuck

While the FoSCoS portal is designed for efficiency, sometimes applications can get delayed or seem stuck on a particular status. Here's what you can do:

1. Check for Reversions/Queries: The most common reason for delays is an "Application Reverted to FBO" or "Query Raised" status that you might have missed. Always log in to your FoSCoS account and check your application dashboard for any outstanding actions or document uploads required. Sometimes, email notifications might be delayed or go to spam.

2. Review Uploaded Documents: If your application is under scrutiny for an extended period, double-check if all necessary documents were uploaded correctly and are legible. The portal might indicate if any specific document is pending.

3. Contact the FSSAI Helpline: If you've checked for reversions and documents, and your application remains stagnant for an unreasonable duration (e.g., beyond the typical processing time), you can contact the FSSAI helpline for assistance. The FSSAI helpline number is 1800112100. Be sure to have your Application Reference Number (ARN) ready when you call.

4. Reach Out to Your Local Licensing Authority: In some cases, directly contacting the local FSSAI licensing authority (details of which might be available on the FoSCoS portal or in your application acknowledgement) can help in understanding the specific reason for the delay.

5. Reapply if Rejected: If your application is rejected, carefully review the reasons provided. Address all the shortcomings and reapply with accurate and complete information.

   
   

Essential Documents for FSSAI Registration

While the exact documents required vary based on the type of FSSAI license (Basic Registration, State License, or Central License) and the nature of your food business, here's a general overview of commonly required documents:

• Identity Proof of the Applicant: PAN Card, Aadhaar Card, Voter ID, Driving License.

• Address Proof of Business Premises: Rental agreement, electricity bill, property tax receipt, or NOC from the owner if rented.

• Business Constitution Certificate: Partnership Deed (for partnerships), Certificate of Incorporation (for companies), Proprietorship Declaration (for sole proprietorships), Shop & Establishment License, or other relevant business registration certificate.

• List of Food Products: A detailed list of all food products manufactured, processed, stored, or distributed.

• Food Safety Management System Plan (FSMS Plan): This is often required for State and Central licenses, outlining the food safety measures implemented.

• Layout Plan: For manufacturing units, a detailed layout plan of the processing unit.

• NOCs (No Objection Certificates): From the local municipality or panchayat, if applicable.

• Bank Account Information: For fee payment and official records.

• Passport-sized photographs of the authorized person.

Note: Always refer to the official FoSCoS portal or consult with an FSSAI expert to confirm the precise document requirements for your specific type of business and license.

Types of FSSAI Licenses and Their Eligibility

The type of FSSAI registration or license your business needs depends primarily on its annual turnover, production capacity, and geographical reach.

1. FSSAI Basic Registration:

   • Eligibility: For businesses with an annual turnover of up to ₹12 Lakh. This includes petty retailers, hawkers, temporary stall holders, small-scale manufacturers, and home-based food businesses.

   • Validity: 1 to 2 years.

2. FSSAI State License:

   • Eligibility: For businesses with an annual turnover between ₹12 Lakh and ₹20 Crore, operating within a single state. This typically includes medium-sized restaurants, manufacturers, and distributors.

   • Validity: 1 to 5 years.

3. FSSAI Central License:

   • Eligibility: For businesses with an annual turnover exceeding ₹20 Crore, or those operating in multiple states, involved in importing/exporting food products, operating from premises of Central Government agencies, or having specific large-scale operations (e.g., large manufacturing units, airports/seaports).

   • Validity: 1 to 5 years.

     
     

Fees Associated with FSSAI Registration

The government fees for FSSAI registration vary based on the type of license and the number of years for which you apply.

• FSSAI Basic Registration: Approximately ₹100 per year.

• FSSAI State License: Ranges from ₹2,000 to ₹5,000 per year, depending on the type of business activity.

• FSSAI Central License: Approximately ₹7,500 per year.

Note: These are government fees. If you opt for professional assistance from consultants, their service charges will be additional.

Conclusion

Obtaining and actively tracking your FSSAI registration status is an indispensable part of operating a compliant and successful food business in India. The FoSCoS portal has made this process transparent and accessible. By understanding the application statuses, being proactive in responding to queries, and having all your documents in order, you can ensure a smooth and timely approval of your FSSAI license or registration.

Remember, FSSAI compliance is not just about avoiding penalties; it's about upholding public health, building consumer confidence, and laying a strong foundation for the growth and expansion of your food venture. So, keep a close eye on your FSSAI registration status and continue serving safe and delicious food to your customers!

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