How to Check Your Company Registration Status on MCA Portal

Starting a business in India involves several legal steps, with company registration being the most crucial among them. Once you’ve submitted your application for registering your business, it’s natural to want to check the progress or confirm the completion of the process. Thankfully, the Ministry of Corporate Affairs (MCA) provides a simple and transparent way to check the status of your company registration online.

In this article, we’ll guide you step-by-step on how to check your company registration status on the MCA portal, what the different statuses mean, and why it’s important to stay updated during this process.

Why Is It Important to Check Company Registration Status?

Once you apply for company registration, your application goes through multiple verification stages. Checking the status regularly helps you:

Track your application and avoid delays.
Identify and resolve any issues or rejections.
Ensure timely compliance once the registration is complete.
Obtain your Certificate of Incorporation (COI) quickly and start business operations.

What is the MCA Portal?

The MCA portal (www.mca.gov.in) is the official website of the Ministry of Corporate Affairs, Government of India. It provides online services related to:

Company and LLP registration
Compliance filings
DIN (Director Identification Number) services
Public document access
Status tracking of registered companies

The MCA portal offers a centralized, transparent platform for all corporate legal needs in India.

Prerequisites for Checking Company Registration Status

Before checking your company registration status, you’ll need any of the following details:

Company Name (Proposed or Registered)
Company CIN (Corporate Identification Number) – if already allotted
SRN (Service Request Number) – generated after filing a form on MCA

With these details in hand, you can use different methods to check your status online.

How to Check Company Registration Status on MCA Portal

Here are the three main methods to check your company registration status on the MCA portal:

1. Check by Company Name or CIN

Step-by-step Process:

Visit the MCA Portal.
Hover over “MCA Services” in the top menu.
Under “Master Data,” click on “View Company/LLP Master Data.”
Enter the Company Name or CIN.
Enter the captcha code and click “Submit.”

Details You Will See:

Company Name
CIN (Corporate Identification Number)
ROC (Registrar of Companies)
Company Type (Private, Public, etc.)
Date of Incorporation
Registration Status (Active, Inactive, Under Process)
Authorized and Paid-up Capital
Director details
Last AGM/Annual Return filing date

This method is helpful for checking the status after incorporation is completed.

2. Check Status Using SRN (Service Request Number)

When you file a form like SPICe+ (for company incorporation), the system generates an SRN.

To check SRN status:

Go to the MCA Portal.
Click on “MCA Services.”
Select “Track SRN / Transaction Status.”
Enter your SRN number.
Fill in the captcha and click “Submit.”

This method is useful during the company registration process to track form approvals, rejections, and pending verifications.

3. Download Certificate of Incorporation (COI)

If your company registration is successfully completed, you can download the COI:

Go to MCA Services > Document Related Services > ‘Get Certified Copies’.
Search for your company using CIN or Name.
You can download the Certificate of Incorporation, MOA (Memorandum of Association), and AOA (Articles of Association) by paying a nominal fee.

What Do Different Statuses Mean?

Understanding the different statuses shown on the portal helps you know what action to take.

Status	Meaning
Approved	Company is successfully registered and active.
Pending for Approval	The application is under review by ROC.
Resubmission Required	MCA has found errors or missing documents; correction needed.
Rejected	Application was not accepted due to errors or non-compliance.
Under Processing	The application is being processed; wait for further update.
Inactive	Company was registered but is now struck off or non-compliant.

Common Reasons for Delays or Rejections

Delays or rejections during the company registration process are not uncommon. Some common reasons include:

Mismatch in documents
Incorrect or incomplete information in forms
Name not available or too similar to existing companies
Digital Signature Certificate (DSC) issues
PAN/TAN application errors

To avoid these issues, always ensure your documents are complete and accurate before submission. Taking help from a professional or legal service provider can save a lot of time and hassle.

Tips for a Smooth Company Registration Process

Choose a Unique Name: Use the MCA name search tool to check name availability before applying.
Prepare Correct Documents: PAN, Aadhaar, address proof, utility bills, and NOC (if applicable).
Use Digital Signature (DSC): Get your DSC prepared in advance.
Submit SPICe+ Form Carefully: This is the main form for private limited company incorporation.
Track Regularly: Use SRN to keep an eye on your application.

Conclusion

Checking your company registration status on the MCA portal is a quick and simple process that ensures you stay updated with your business formation journey. Whether you’re just starting or waiting for approval, the MCA portal provides all the tools you need to monitor your application.

If you find the process confusing or run into delays, consider reaching out to professionals who specialize in online company registration services. A little expert help can ensure your business starts on the right foot—legally and efficiently.